Clinical Outcome Letters
Professional letters to GPs, referrers, and NDIS planners with auto-populated outcome evidence from your assessment data. Four letter purposes. Editable Word documents.
ClientForms generates professional clinical outcome letters for GPs, referrers, and NDIS planners with auto-populated assessment scores and clinical change indicators. Used by psychologists and occupational therapists across Australia, outcome letters replace manual score copying with evidence-rich correspondence that takes under 60 seconds to generate. Four letter types — Progress Update, Discharge Summary, Medicare Review, and NDIS Support — each auto-fill scores, severity classifications, and Reliable Change Index indicators. Works with all 241+ assessments on the platform. Editable .docx output with referrer management and 7-year audit trail.
What Gets Auto-Filled vs What You Write
Auto-filled by ClientForms
- Referrer name and address
- Patient name and DOB
- Assessment scores (baseline, current, change)
- Severity classifications
- Clinical change indicators (RCI)
You write
- Presenting concerns
- Treatment approach and progress narrative
- Recommendations
- Signature and credentials
See a Sample Outcome Letter
A completed outcome letter to a GP with auto-populated scores, severity classifications, and clinical change indicators.
Four Letter Purposes
Progress Update
When: Regular updates to the referring GP or specialist
Includes: Current scores, trend summary, treatment approach
Discharge Summary
When: Treatment goals achieved, closing the case
Includes: Intake vs discharge scores, goals met, aftercare recommendations
Medicare Review
When: Better Access mental health plan review
Includes: Session count, outcome measures, recommendation for continued sessions
NDIS Support
When: Supporting evidence for NDIS plan reviews
Includes: Functional impact, score trajectories, Section 34 alignment
Key Features
Referrer Management
Save GP and specialist details in the patient record. Reuse across multiple letters without re-entering contact information.
Auto-Populated Evidence
Assessment scores, severity levels, and clinical change indicators are auto-filled from your data. No copying from spreadsheets.
Editable DOCX Output
Download as a Word document. Auto-filled sections are pre-populated — add your clinical narrative, review, and save as PDF.
Audit Logging
Every letter generated is logged with a 7-year retention period for NDIS compliance. Full audit trail of exports.
Common Questions
Who receives the outcome letter?
The letter is addressed to a specific referrer — GP, specialist, or NDIS planner. You manage referrer details in the patient record and select the recipient when generating a letter.
Can I edit the letter before sending?
Yes. It downloads as an editable .docx Word document. Auto-filled sections (scores, severity, RCI) are pre-populated. You add clinical narrative and review everything before sending.
What outcome data is included?
Assessment scores (baseline and current), severity classifications, Reliable Change Index badges, and trend summaries for all assessments administered during the selected period.
Is this different from the NDIS progress report?
Yes. The outcome letter is a brief professional letter (1–2 pages) addressed to a specific recipient. The NDIS progress report is a comprehensive 12-section document structured for NDIA plan reassessment submission.
What plan do I need?
Outcome letters are included in Starter ($9/mo) and Professional ($19/mo) plans. The Free plan includes assessment scoring and trend tracking.
Related Reports
NDIS Progress Reports
Comprehensive 12-section reports with trend charts, Reliable Change Index, and functional domain mapping for NDIA plan reviews.
NDIS Plan Reassessment Report
Everything in the progress report plus Changed Circumstances evidence, intake vs current comparison, and funding recommendations.
Browse all 241+ assessments that feed into these reports.
Generate Your First Outcome Letter
Included in Starter ($9/mo) and Professional ($19/mo). Free for 10 patients.