7 Ways Clinicians Use ClientForms
From waiting rooms to telehealth — flexible workflows that fit how you already work.
Mobile-Ready Assessments
Patients complete on their own phone. No app download, no account creation. Just a link that opens in any browser.
“Your patient opens a link on their iPhone and completes the K10 in the car park before their appointment.”
Question 3 of 10
During the last 30 days, how often did you feel nervous?
One-Link Sharing
One unique URL per patient. Share via SMS, email, WhatsApp, or QR code. The same link works every time.
“Copy your patient's assessment link and paste it into your existing SMS system or patient portal.”
Clinic SMS
Hi Sarah, please complete your assessment before your appointment:
clientforms.app/s/abc123
Clinical Assessment
Thanks! I'll complete it now.
Waiting Room — Clinic Tablet
Load your one-link on a clinic iPad. Patient completes while waiting. Hand back when done. No shared accounts needed.
“Set up an iPad at reception with your clinic's assessment link. Patients tap, complete, hand back.”
Wellbeing Check
WHO-5 Wellbeing Index
Over the last 2 weeks, I have felt cheerful and in good spirits.
Email Before Appointment
Send assessments ahead of time. Review scored results before the session starts. Walk in prepared.
“Send a PHQ-9 and GAD-7 the day before. Review scores before the patient walks in.”
Mindful Psychology
Your assessment is ready
Please complete before your appointment on Thursday
Telehealth Pre-Session
Forms completed before a video call. Clinician has data on screen when the session opens. No dead air filling out forms.
“Your remote patient completes the DASS-21 an hour before the Zoom call. You open the session with their results already on screen.”
Dashboard — Patient Results
DASS-21 Results
Patient view
Assessment Complete
Results sent to your clinician
Group Programs
Share a single assessment link with your entire group. Each participant completes it on their own device, and their results appear individually on your dashboard — ready to review before the next session.
“Send the GAD-7 link to all 8 participants in your anxiety group. Everyone completes it on their phone, and you see each person's scored result individually on your dashboard.”
Dashboard — GAD-7 Responses
6 of 8 receivedSarah M.
2 min ago
James T.
5 min ago
Priya K.
12 min ago
David L.
18 min ago
Emma W.
25 min ago
Tom R.
31 min ago
Multi-Rater Assessment
Collect perspectives from multiple people for the same patient. Forms like the SDQ have built-in parent, teacher, and self-report versions — each specifies who's completing it, so you can compare rater perspectives side by side.
“Send the SDQ parent version to mum, teacher version to the school, and self-report to the teenager. Each response identifies the rater, so you can compare all three.”
Note: Multi-rater comparison works with forms that have separate rater versions (like SDQ). For other forms, all responses are logged against the same patient regardless of who fills them out.
Parent
SDQ — Parent Report
Total: 16
Teacher
SDQ — Teacher Report
Total: 12
Self
SDQ — Self Report
Total: 9
Track outcomes over time with Assessment Bundles
Send the same assessments at regular intervals. Compare pre/post scores and track trends across sessions.
Learn about Assessment Bundles →Already using ClientForms? Generate NDIS progress reports from your assessment data.
Purpose-built for your profession
Purpose-built for your profession
Outcome measures, auto-scoring, and NDIS reports — configured for how you work
Frequently Asked Questions
Do patients need to download an app?
No. ClientForms is entirely browser-based. Patients open a link on their phone, tablet, or computer and complete the assessment immediately. No app store, no login, no account required.
Can I use this with telehealth?
Yes. Send the assessment link to your patient before the session. They complete it on their own device, and you see the auto-scored results on your dashboard when the session starts.
Is it secure for clinical data?
AES-256 encryption at rest and in transit, hosted on Australian servers (Sydney region), compliant with Australian Privacy Principles. Row-level security ensures clinicians only access their own patient data.
Does it work on all devices?
Any modern browser on any device — iPhone, Android, iPad, laptop, or desktop. Forms are responsive and optimised for mobile-first completion.
How long does it take patients to complete a form?
Between 1 and 10 minutes depending on the assessment. Most common screenings (K10, PHQ-9, GAD-7) take 2-3 minutes. Clinician-rated assessments take longer as they involve observation tasks.
Can I customise which forms I use?
Yes. Choose from 223+ validated assessments across psychology, occupational therapy, creative arts therapy, and dermatology. You select which forms to assign to each patient based on their clinical needs.
Ready to try a different approach?
Quiet tools for focused work. Real impact for your patients.
No credit card required. Free tier includes 10 assessments.