For Australian cosmetic and plastic surgery practices
Cosmetic surgery consent and informed financial consent forms
Registration before the first consultation. Your procedure consent and written fee estimate once your surgeon is ready to send them. Each signed record keeps the signing date and time, so your rooms can see when the cooling-off period ends.
- Signed on the patient’s phone
- Your practice’s own wording
- Australian data hosting
Professional access for 30 days. No card. Registration and consent stay free on every plan.
For your practice: one registration link before the first consultation, then your procedure consent and written fee estimate, sent from the patient record when your surgeon decides. The patient can mark a question before signing. The signed PDF keeps the wording, the fee estimate and the signing time, ready to download from the patient record.
From enquiry to the signed record
What your rooms and your patient see at each step. The screens use the product’s own labels with a demo practice. Your rooms send each link from your own email or text.
- Enquiry. Your rooms share the registration link or QR code when the patient enquires.
- Registration. The patient enters their details on their phone and checks them before sending. The registration arrives on the patient record.
- Consultations. Nothing else is sent while your surgeon sees the patient. The guidelines ask for two consultations before consent is signed.
- Consent and fee estimate. Your rooms choose the procedure, set the fees for this patient and copy the signing link into your email or text.
- Reading and signing. The patient reads your fee estimate and your wording, can mark a question, and signs once for both.
- Signed record. The signed PDF arrives on the patient record, ready to download or print.
- Cooling-off. Your rooms count the 7-day cooling-off from the signing date and time, then take the booking and deposit your usual way.
Follow the order the Medical Board guidelines set out
The Guidelines for registered medical practitioners who perform cosmetic surgery and procedures set when assessment, consent and payment can happen. Your practice stays responsible for meeting them. ClientForms keeps the paperwork in that order and keeps the dates.
Before the first consultation
Registration on the patient’s phone
Your rooms share a link or QR code at enquiry. The patient enters their details and checks them before sending. The registration arrives on the patient record with an email to your practice.
After the consultations
Your procedure consent and written fee estimate
Choose the procedure on the patient record, set the fee lines for this patient, then copy the signing link into your email or text. Nothing is sent at registration. The patient reads your wording, marks any question, and signs once for the consent and the fee estimate.
During the cooling-off period
The signing date and time on the record
The signed PDF records the date and time the patient signed, so your rooms can count the cooling-off period from it before taking a booking or deposit.
The registration on their phone
Contact details, healthcare details and a check before sending. These are screens from the registration your patient receives.
Step 1 of 5 · About You · ~6 min left
Fields without “(optional)” are required.
1 · Your name
Title (optional)MrsFirst nameMargeLast nameSimpsonPreferred name (optional)What you like to be called2 · About you
Date of birth19/03/1984Step 4 of 5 · Health Care Information · ~3 min left
1 · Your Medicare card
The 10 digits across the middle of your Medicare card.
Medicare number (optional)2951 64830 1IRN1The IRN is the number next to your name on the card (1-9)
Expiry date (optional)08/20292 · Health fund & DVA
Only if you have one. This helps your clinic with claims.
Do you have private health insurance?
YesNoFund (optional)Springfield MutualMember # (optional)40318822ID # (optional)023 · Your GP
So your clinic can coordinate care if you want them to.
GP name (optional)Dr Marvin MonroeStep 5 of 5 · Check before you send · ~1 min left
Check before you send
Everything's here.
About YouEdit this stepCompleteMarge Simpson, born 19 March 1984.How to Reach YouEdit this stepCompleteWe'll reach you at marge.simpson@example.com or 0491 570 006.Emergency ContactEdit this stepCompleteHomer Simpson (Husband).Health Care InformationEdit this stepCompleteMedicare ending 01, Springfield Mutual member, GP Dr Marvin Monroe.Your consent and written fee estimate
The fee estimate lists every fee your rooms enter (surgeon, anaesthetist, hospital, implant) and adds them to the cent. Leave the rebate blank and the quote has no rebate line. Your procedure consent follows, with your risk wording and declarations. Clinical wording belongs to your practice; the example shows the structure.
Step 1 of 6 · Your quote · about 5 minutes left
Your quote
Surgeon’s fee$9,800.00Anaesthetist’s fee (their estimate)$1,650.00Hospital and theatre$3,200.00Total fee$14,650.00Not included
- Your practice’s note on what this estimate leaves out.
Nothing is saved until you sign and send. Keep this page open.
Step 3 of 6 · Risks of this procedure · about 3 minutes left
Risks of this procedure
Written by Bayside Cosmetic Surgery.
- Risk one
- The practice’s own wording for this risk.
- Risk two
- The practice’s own wording for this risk.
Nothing is saved until you sign and send. Keep this page open.
Step 5 of 6 · Your consent and signature · about a minute left
Your consent and signature
I,MargeSimpsonconsent to having the procedure named above. I have read the risks and the quote.
Signature *Marge SimpsonDraw insteadDate: 21/08/2026
Nothing is saved until you sign and send. Keep this page open.
The printed record
This is the signed PDF itself, drawn by ClientForms for the demo patient. Your rooms download it from the patient record or print it for the file.
Who and what.The patient, the procedure, its everyday name, the surgeon, and who signed when.
The fee estimate.Each fee line, the total fee and the out-of-pocket. With no rebate entered, there is no rebate line.
Your wording.What your surgeon recommends and your risk wording, each marked as written by your practice.
Any question marked.If the patient marks a question about a risk, the record says which one.
The signature.The sentence the patient agreed to, word for word, their signature, and the date and time.
Every page carries a record reference and page numbers, so a printed copy can be matched to the record.
Questions from cosmetic surgery practices
Does ClientForms meet the cosmetic surgery guidelines for our practice?
No. Your practice remains responsible for meeting the Medical Board’s guidelines. ClientForms keeps the registration, consent and fee estimate in order, with the wording and signing time exactly as signed.
Can a patient be asked to sign at their first consultation?
Nothing is sent at registration. Your rooms send the procedure consent and fee estimate from the patient record when your surgeon decides, so the timing stays with your practice.
Can the fee estimate include the anaesthetist’s and hospital fees?
Yes. Your rooms enter each fee as its own line, and the total is added up to the cent. You can include another practitioner’s estimate as they gave it to you.
Can we use our own consent wording?
Yes. Your practice writes the procedure, risks and declarations. The examples show a structure for your wording. They do not provide clinical risk advice.
Do patients pay through ClientForms?
No. The fee estimate is something the patient reads and signs, not a payment. Keep taking deposits the way you do now, after the cooling-off period.
What does it cost?
Registration and consent forms are free on every plan. New practices get Professional access for 30 days without a card, then Professional is $19 a month.
Put your practice’s paperwork on the patient’s phone
Start with the cosmetic surgery setup, then make the wording your own.
Start with the cosmetic surgery setup