For Australian physiotherapy clinics
Physiotherapy patient intake and consent forms
Registration and your consent to treatment in one link, signed on the patient’s phone before the first visit. A consent for a treatment such as dry needling goes from the patient’s record when you need it.
- Signed on the patient’s phone
- Your clinic’s own wording
- Australian data hosting
Professional access for 30 days. No card. Registration and consent stay free on every plan.
For your clinic: one link before the first visit carries the registration and your consent to treatment. A treatment that needs a consent of its own goes from the patient’s record. The signed PDF stays on the record and is filed to Cliniko or PracSuite when connected. Payment stays with your existing billing.
Consent before the first visit, the way physiotherapy works
At booking
Registration and consent to treatment, in one link
Your clinic shares a link or QR code. The patient enters their details on their phone, checks them, and signs your consent to treatment before the first visit. The registration arrives on the record with an email to your clinic.
When a treatment needs its own consent
A treatment consent from the record
Choose the treatment on the patient record, type the area, then copy the signing link into your email or text. The patient reads your wording, marks any question, and signs.
Back in the clinic
The signed record and any question
The PDF keeps the wording exactly as signed. Your clinic can open the record, download the paperwork, and see any question that needs a response.
The intake form on their phone
Contact details, Medicare, health fund and GP, and a check before sending. These are screens from the registration your patient receives. Add up to ten questions of your own after the standard steps.
Step 1 of 5 · About You · ~6 min left
Fields without “(optional)” are required.
1 · Your name
Title (optional)MrsFirst nameMargeLast nameSimpsonPreferred name (optional)What you like to be called2 · About you
Date of birth19/03/1984Step 4 of 5 · Health Care Information · ~3 min left
1 · Your Medicare card
The 10 digits across the middle of your Medicare card.
Medicare number (optional)2951 64830 1IRN1The IRN is the number next to your name on the card (1-9)
Expiry date (optional)08/20292 · Health fund & DVA
Only if you have one. This helps your clinic with claims.
Do you have private health insurance?
YesNoFund (optional)Springfield MutualMember # (optional)40318822ID # (optional)023 · Your GP
So your clinic can coordinate care if you want them to.
GP name (optional)Dr Marvin MonroeStep 5 of 5 · Check before you send · ~1 min left
Check before you send
Everything's here.
About YouEdit this stepCompleteMarge Simpson, born 19 March 1984.How to Reach YouEdit this stepCompleteWe'll reach you at marge.simpson@example.com or 0491 570 006.Emergency ContactEdit this stepCompleteHomer Simpson (Husband).Health Care InformationEdit this stepCompleteMedicare ending 01, Springfield Mutual member, GP Dr Marvin Monroe.Your consent to treatment, signed with the registration
The consent starts from a general one with three sections: confidentiality, your cancellation policy and the patient’s rights. Edit each into your clinic’s own words. Set your late-cancellation fee, or switch that section off, before the form goes live.
The patient signs it as part of the same link, so the paperwork is done before they arrive.
A dry needling consent form, in your words
Treatment consents are on from the start, with dry needling and spinal manipulation as named examples. Your clinic writes the risks; the example shows the structure. The patient reads what is recommended and where, ticks the risks, can mark a question, and signs. There is no quote unless you add one to the treatment.
Step 1 of 4 · What’s recommended · about 3 minutes left
What’s recommended
Dry needling
Area: Lower back
I understandNothing is saved until you sign and send. Keep this page open.
Step 2 of 4 · Risks of this treatment · about 2 minutes left
Risks of this treatment
Written by Springfield Physiotherapy.
- Risk one
- The practice’s own wording for this risk.
- Risk two
- The practice’s own wording for this risk.
Nothing is saved until you sign and send. Keep this page open.
Step 3 of 4 · Your consent and signature · about a minute left
Your consent and signature
I,MargeSimpsonconsent to having the treatment named above. I have read the risks.
Signature *Marge SimpsonDraw insteadDate: 21/08/2026
Nothing is saved until you sign and send. Keep this page open.
Kept as the patient signed it
The signed PDF keeps the exact wording and signing time. Your clinic can download it from the patient record. With a Cliniko or PracSuite connection, the signed paperwork is filed there too.
Questions from physiotherapy clinics
Do physiotherapists need a signed consent form?
The shared Code of conduct that physiotherapists practise under asks practitioners to document consent appropriately, including considering the need for written consent for procedures that are of higher risk or may result in serious injury or death. Which treatments that covers is your call, with your insurer. ClientForms records the consent your clinic decides to ask for.
Can we use our own consent wording?
Yes. The consent to treatment starts from a general one (confidentiality, cancellations and patient rights) that you edit into your clinic’s own words. For a treatment consent, your clinic writes what is recommended, the risks and anything else the patient agrees to. The examples show a structure, not clinical advice.
Is there a dry needling consent form?
The physiotherapy setup starts with two named examples, dry needling and spinal manipulation. They are names only: your clinic writes the risks before the first one is sent. You can add any other treatment the same way.
Do patients pay through ClientForms?
No. Keep taking payment the way you do now, through your practice software or your own invoicing. Nothing in the registration or consent asks the patient to pay. Physiotherapy treatment consents start without a quote; you can add one to a treatment if you want the patient to sign a fee estimate.
Do patients need an account?
No. The registration and consent open from a link on the patient’s phone. Your clinic can share the link or QR code at booking, and copy a treatment consent link into your existing email or text.
Where does the signed paperwork go?
The signed PDF stays on the patient record with the wording shown at signing. It is filed to Cliniko or PracSuite when connected. Your clinic can also download it from the record.
What does it cost?
Registration and consent forms are free on every plan. New practices get Professional access for 30 days without a card. See pricing for branding and other Professional features.
Paperwork done before the first visit
Start with the physiotherapy setup, then make the wording your own.
Start with the physiotherapy setup